And each artwork you bring into the world carries a bunch of additional information with it: its measurements, how to care for it, how it should be installed, where it has been shown, the appropriate price, where it’s stored, and so on.
How do you collect and store that information? How do you share it?
For most artists, the ideal tool is an inventory.
I specialize in creating inventories that work for artists, both as ongoing documentation of their careers, and as essential collections of data for others who wish to help manage that artwork. This includes those who might care for your work after you die, whether friends, family, loved ones, or hired professionals.
Since 2006, I have been refining the inventory of my late husband’s 35-year career. I have created a system that answers the questions of tax attorneys, galleries, curators, appraisers, and the IRS. Because my system is so thorough, it will be useful for many years to scholars, journalists, family members, and anyone else who wishes to be part of the long afterlife of his life’s work. I have translated this product into templates that work with a popular Mac-based database system. (I also create or adapt solutions for Windows computers and tablets, and even have a non-computer solution for a few clients.)
My system is easy to use (you can use only the parts you need — and continue to add to it for years) and intuitive, and it’s the most thorough of all the ones I’ve seen — including systems that sell for thousands of dollars. It’s visual, flexible, and easy to learn.
Any artwork can bring with it up to 100 pieces of information — it’s not just about height, width, and depth. My system is useful for paintings, works on paper, sculpture, crafts of all types, editioned works, photographs, small items, digital work, and probably anything else you can come up with. It can be customized to your precise needs. I’ve already worked out the kinks.
And my system also allows you to preserve “soft” information such as your personal preferences and opinions about each piece. You can easily “attach” audio files or videos to each work, too. Just think of the potential.
Fewer than 20% of artists have an inventory…. more than 90% have no records at all. If you’re like most artists, you probably would prefer to spend time on new work than on cataloging and racking your brain for every single detail.
Don’t reinvent the wheel. In just a few hours, we can have you up and running. Take advantage of one of these easy options — groups are forming now:
- Workshop for artists on creating inventories for Mac, Washington, DC area
- Workshop for artists on creating inventories for Mac, Sea Cliff, NY (Long Island)
- Workshop for artists on creating inventories for Mac, NYC
Group sessions work best for artists with some computer experience, who are committed to receiving some training and support. We complete a “starting” inventory in a half day, so that you can continue work at your own pace. And you do much of the work, so you can manage the cost and process as you like.
Maybe you’re “not a Mac;” Maybe you have something well underway, or a special situation. I’m flexible — let’s work on a one-on-one basis. Some of the many options include:
- Individual sessions to “convert” existing artists’ inventories
- Create new artists’ inventory systems for Windows-based computers
- Systems for non-computer users (yes! They exist and they work fine)
If you have a few slides and two price lists in a shoebox, you’re already started. My templates are available only to my clients, and are superior to systems used by many museums and collectors. Whether you have 50 pieces or 5,000, it’s not too late to start. I work with artists of all ages and income levels.
You’re the only one who can create your work — and every artist is different. Your commitment is the first step to creating a useful, searchable, visual inventory of your career and what you have on hand. Starting an inventory will give you peace of mind, because it’s a vital link with anyone who needs to know more about your work. It’s an essential tool for business and estate planning. And many artists have found that creating their inventory enhances their careers, reminds them of their strengths, and allows them to better market themselves and their work on hand.
Start today by filling out this quick form. We’ll find a solution that work for you at a price you can afford.
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You can always reach out to me using my easy Contact Form.